Using a personal management system turns you into a productive task master. Once your systems, processes & tools are in place, you can cruise through tasks.
I’d say I’m a very productive person, especially when I take on several tasks that I am passionate about. Sometimes I take on more than I can handle because I really love what I do and it questions my limitations and about productivity. So to get more productive, here are some of my reflections on productivity, time management and how to stay focused and organized.
Want a very busy person to take note when they receive an email from you? Of course! There are straight-forward techniques that can be of enormous help to improve the amount of action you receive on your vital emails. In addition, your recipients will also appreciate it .. as much as anyone loves email. Here are some tips on emailing purposefully to grab his or her attention.
In your virtual assistant practice, you are always going to have to find a way to schedule all of your tasks and those of your clients, into your 8-hour workday. There are certain times of day where you are more productive than others, known as your prime productivity time and be protective of that time.
“I’m awesome! Who can do a better job than me?!” Where have I heard this before? Let’s get down to basics, if you are a small business owner, you can not do everything, nor should you. Because of your uncertainty that delegated work will be done to your standard, you cannot move on to new tasks. You’ll have to learn how to let go and to train your team to do your usual tasks. Don’t forget, your team includes your contractors, assistants (virtual, or otherwise), bookkeepers & accountants and anyone else you pay to help you stay productive.
You don’t need more time in your day, you simply need to organize your time better. You will be surprised at how much you can accomplish each day with a bit of structure, prioritizing and commitment in your personal life and your office. Below we look at 10 steps you can implement today.
If you feel you are surrounded by chaos and never get to do what you originally planned to, you are probably blaming it on poor time management. Such a scapegoat! It is easy to fall into this trap when you consider all the things that can disrupt your day no matter how carefully you planned it. Even the best leaders are faced with the same challenges, but they deal with them not through better time management, but through more effective management. Rather than defining each activity in terms of planned versus unexpected, they find ways in which to accomplish the planned through the unexpected. One method involves breaking each activity into three steps – prepare, do, review.
Remember the early days in your career when a simple to-do list was enough to keep your virtual assistance business on track? Over time business picked up until you soon found yourself juggling several clients’ tasks. Business is booming! Great news right? Not always.
Advances in technology has made the management of certain daily tasks much easier, but time management remains a priority that still requires a manual process. There are steps you can follow to improve your time management, helping you to always feel like you have accomplished everything you needed to.
As a busy virtual assistant juggling several clients, I am a firm believer in the “one touch” philosophy. When it comes to managing time and tasks, I find email can be one of technology’s greatest sources of procrastination. You open an email … read it …. decide if it can wait … flag it …. come back to it … and open it again. What does this mean to your virtual assistance business? Time is money and you are letting it tick away or spill over into your personal time.